Procurement Assistance - Contingent to donor funding

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all. Visit snv.org for more information. 

 Purpose of the Job

The Procurement Assistance is part of the SNV South regional operation team, which focuses on providing procurement-related support at the South regional office to ensure the availability and quality of the procurement and contract management system to fully support SNV operations in the south region.

The main purpose of the procurement assistance is to work as part of the SNV South regional operation team and assist management of the regional procurement process. The procurement assistant is responsible for ensuring quality in procurement management support for the SNV South Regional Office.

Support on order process, delivery, reporting and archiving

• Receive and process orders assigned by the Procurement Specialist  
• Support the procurement specialist on preparing quotation for required suppliers and service providers, with complete specifications, indicate closing dates to receive quotations, receive quotations and prepare a bid analysis as per the received quotations. If required, prepare purchase orders (POs) ensuring correctness and details of specifications, quantities and financial information for submission and approval.
• Communicate with suppliers on clarifications needed and document the same.
• Keep close relationship with finance department in the settlement of supplier invoices at regional office.
• Support procurement specialist on Communication and keeping up-to-date procurement database on the status of procurement activities.
• Support on collecting mandatory documents from supplier and submitted to the officer or committee in a timely manner.
• Ensure compliance with SNV and donor procurement policies and procedures. Assist in the development of the vendor list and participate in market assessment as required.
• Assist the Procurement in the process of prequalifying supplier and initiation of Framework agreements in the Amhara regioSupport on scanning and up scanned and uploaded in procurement share point.
• Support receiving of items and follow up with suppliers / transporters on items missing or damaged in transit.
• Ensure delivery dates and time is shared with the warehouse, procurement and   regional focal person well in advance before delivery of the goods.
• Assist to ensure payment of suppliers is made promptly and that the finance department receives all the necessary documentation.
• Any other task as assigned by the line manager or his/her direct line management.

Educational Qualifications and Experience

• Bachelor's degree in Procurement and Supply Chain Management, Business Administration, Management, or a related field. 
• A minimum of 2 or 3 years of relevant experience in procurement activities.

Additional Skills

• Good knowledge of the procurement process.
• Excellence in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. 
• Attention to detail.
• Good problem-solving skills.
• Good communication skills.
• Ability to work independently and meet deadlines.
• Self-starter
• High level of integrity and ethical conduct.
• Commitment to SNV's mission and values, gender equality, and social justice

Competencies:

• Initiative
• Problem analysis
• Accuracy
• Flexibility

Contract Type: National - Full time

This position will be based on donor funding and approval confirmation.

Expected start date: 1st March 2025.

Duty Station: Hawassa.

Contract Duration: Ten months with the possibility of extension based on performance and budget availability.

How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on January 6th, 2025. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. 
If your experience and skills match the position's requirements, we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit form and contribute to an internal and global network of experts.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both nationally and internationally determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme. 

SNV is an equal opportunities employer and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.