Administrative Assistant Intern - Horti LIFE III project

SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalysing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.

Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigour. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all.

To delve deeper into SNV's initiatives, explore our website at www.snv.org. 

Background of the Project

Horti-LIFE (HL) is funded by the Embassy of the Kingdom of the Netherlands (EKN) and implemented by SNV-Ethiopia in cooperation with the Ministry of Agriculture. The aim is to contribute to the horticulture sector growth and reduce malnutrition by strengthening the extension service to improve the production, productivity, and food safety in the horticultural sector in gender-balanced and nutrition-sensitive way.

Context and purpose of the job

The project regional admin assistant supports the Regional Horti-LIFE team in the field of project admin, logistics and operations. The position is meant to assist the team in procurement requests, making follow ups to ensure requests are processed, logistical requests and arrangements using shopping Cart and provide logistical support to regional Horti-LIFE events. 

OBJECTIVE OF THE INTERNSHIP

1. Career Development for Local Youth: The intern position will provide local youth with an opportunity to begin a career in the administrative sector. The intern will gain valuable experience across the operations sector and build a useful network for future involvement in the sector.

2. Succession Planning: To encourage individual growth, the intern position offers an opportunity to develop a pipeline of potential future Administrative and operation officers.

Project Admin support

• In collaboration with SNV Horti-LIFE project staffs prepare necessary requests for procurement, vehicle requests and other related service for all required inputs via shopping cart system. 
•  Ensure that flight bookings are processed and booked for Horti-LIFE staff members 
•  Assist to ensure that the finance department receives all the necessary documentation to process payments 
• Assist in the logistics/preparation for Horti-LIFE regional organised events 
• Perform any other duties assigned by the project Manager, Deputy Project Manager and regional project manager

Issue handling

• Answers questions with regards to one or multiple operational services, within set guidelines and procedures. Ensures issues are escalated in a timely manner through the right channel, when necessary, to ensure full operational support

Data handling 

• Ensures data filing and administration on a specific operation support service. Processes, organises, checks and (if applicable) analyses data by applying routine working methods. Signals abnormalities, monitors and reports on overall provision of services, to ensure consistency in delivery against service standards.

• Bachelor’s degree in management, Accounting, Business Administration, or a related field with a minimum 0-2 years' experience.

Additional Skills:

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Female candidates are strongly encouraged to apply
• Proficiency in computer applications such as Microsoft Office suite.

Additional Information

Contract Type: Internship

Expected start date: March 1, 2025.

Duty Station: Addis Ababa

Contract Duration: For one year with the possibility of extension.

How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 24th of February 2025. Please submit your application only via Smart Recruiters. All information will be in the strictest confidence. 
If we see that your experience and skills match the requirements of the position, we will contact you to advise you of the next steps in the recruitment process.

SNV is an equal opportunities employer and female candidates are encouraged to apply.

Working at SNV  
SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to, an internal and global network of experts.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.  

We do not appreciate third-party mediation based on this advertisement.

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