Finance Administrator

SNV is a not-for-profit international development organisation that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our top-notch expertise in agriculture, energy and WASH to local contexts. SNV has an annual turnover of €130 millions, over 1,600 staff in more than 25 countries in Africa, Asia and Latin America. We are proud to be a not-for-profit organisation that uses project financing to implement our mission. This requires us to work efficiently and to invest in operational excellence.

SNV currently aims more explicitly for systems change during project preparation and implementation - by strengthening institutions and kick-starting markets that help many more to escape poverty beyond our projects. We continue to position ourselves as a premium organisation, with decentralised management. Our Global Support Unit (70 staff) backstops our teams around the world.

For more information on SNV, visit our website: www.snv.org

SNV has been working in Ghana since 1992 and currently has offices in Accra, Tamale and Nandom, while working directly and through local partners within the sixteen (16) regions of Ghana.

Overview and Background

SNV is hiring the Finance Administrator to support the country’s finance function. Reporting to the Country Finance Manager, the Country Finance officer will focus on correct and exhaustive country and project finance, reported in a timely manner.

The Finance Administrator assists the Country Finance Officer in the day-to-day operations of the accounting and finance function Validating complex accounting transactions and ensuring timely provision of services consistent with accounting procedures. The Finance Administrator provides support to the Country Finance Officer and budget holders in donor compliance issues and budget monitoring.

The position is based in Tamale, Ghana

Under the guidance of Country Finance Officer, the Finance Administrator will be responsible for the below:

• Ensuring that all relevant financial compliance and local audit requirements are adhered to.
• Accurately and timely post data (supplier invoicing and journals) into the financial accounting system and ensure all transactions are posted against the correct general ledger and the correct project tasks and/or cost centres.
• Prepare and reconcile country office supplier accounts and provide explanations for overdue supplier balances.
• Initiate within SAP, online suppliers payment for service providers, consultant, staff payments such as advances and expense claims; statutory payments and other relevant payments. 
• Handle supplier queries regarding invoices payments: follow up action to resolve queries relating to payments, authorization etc.
• Ensure accuracy in all transactions with supporting documentation with adequately checked and approved within the country authority matrix.  
• Review and audit all advance request in the SAP ensuring that it is accurately done.
• Review and audit all expense reports to ensure that they are authentic and correctly charged to the relevant project tasks or cost centres. 
• Prepare and reconcile country employee work advance accounts and provide explanations for overdue employee balances.
• Prepare manual monthly bank reconciliations for all SNV Ghana bank account.
• Manage SNV Ghana petty cash and ensure all payment for small transactions are duly approved.
• Assist in the local management of audit (internal and external) process.
• Maintain and administer all country finance records, files and ensure accuracy and easy retrievability.
• Process any journals for correction of wrong entries into SAP by design and any recharges required.
• Maintain good communications within the team and ensure that all information is shared within the team.
• Ensure, along with all staff and Country Finance Officer, that all activities are implemented and managed in a transparent participatory manner and in line with SNV policies and procedures.
• Timely reporting of any system issues regarding to posting errors and country supplier reconciliations to the Country Financial Officer.

• A university degree in finance, accounting or related field.
• Good knowledge and understanding of accounting principles.
• Relevant knowledge of financial software. Experience with SAP and/or SAP Business by Design is an added advantage.
• A minimum of three years working experience in a similar role.
• A minimum of two years working in a multicultural (NGO) environment.

Relevant Core Competency for the position:

• High level of integrity.
• Reliability in meeting deadlines.
• Accuracy in accounting.
• Ability to work together in a team with (departmental) colleagues.
• Good communication skills both in writing and verbal.
• Good organization and planning skills.
• Fluent in English.

Application and Selection Process

Application Guidelines: Please read these carefully. Failure to comply will adversely affect your application.

• This is a national employment.
• Initial contract will be for two-years with possibility of extension. Salary is competitive, commensurate with qualifications and experience and includes a competitive secondary benefit package.
• SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal and global network of experts. 

If you believe that your credentials meet the above profile, we invite you to apply by submitting through upload applications in English in the form of a one-page letter and current CV outlining experience, qualifications and three reference contacts, not later than 5:00pm, January 30th, 2025.

• Expected Start Date: March 2025.
• This position is open to internal and external applicants.
• Only those applicants whose work experience and education meet the mandatory requisites above, would be considered for the position.
• Only shortlisted applicants will be contacted.